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Slide notes: The Transaction Search Engine offers entry points at Accounting Controls and also in the Report Warehouse.

 

 

 

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Slide notes: Here, we show entry from the Report Warehouse.

 

 

 

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Slide notes: Whatever the entry point, we start with this Transaction Search screen, and here we can select a method for finding the Values we are looking for. That's  the purpose of the Search engine, i.e. to find Transactions that we think or believe we have somewhere, but we don't know where.

 

 

 

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Slide notes: From the available methods, in our example we now choose the Invoice Number search.

 

 

 

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Slide notes: Based on our method of choice, we may select runtime selection criteria, and in this case we specify the number "123" as the Invoice Number we are looking for. We can of course also do it with wildcards, but in this case we say that it is the full Invoice Number. We can also state part of the expected Transaction Description, but in this case we will not.

 

 

 

 

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Slide notes: Since the Transaction Database may be quite large, we can also select a specific Period Range in which to search.

 

 

 

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Slide notes: And then the system starts searching. Although the Data are indexed, the Transaction base may be quite large and depending on the Period Range included, the search may be quick or take a while.

 

 

 

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Slide notes: When the search concludes, we have a Report File to open.

 

 

 

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Slide notes: And here are the results. In this case, quite a number of Transactions have been found with this Invoice Number. Though when we look at the Report, there is no Invoice Column, although the Document Number in some cases seem to agree with the Invoice Number.

 

 

 

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Slide notes: Nonetheless, let us choose a Key as an example, then we can use that to drill into the system and see the Transaction details.

 

 

 

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Slide notes: So we will copy the 1st Transaction Key.

 

 

 

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Slide notes: And then we use the Transaction Query option found at Journal Processing.

 

 

 

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Slide notes: We paste that Key in here.

 

 

 

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Slide notes: Then press ENTER.

 

 

 

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Slide notes: And here are the Transaction Details. As we can see, in this case the Document Number is different, but the Invoice Number is actually the value "123" that we were looking for.

 

 

 

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Slide notes: So that is just an example of how we can use the Search Engine to find something in the Transaction History when we do not readily know how else to find it. Here, we can see that there are a number of methods that we can use, searching on the Transaction Description or part of it, Amounts, Authority Codes, Subsidiary Codes, etc.

 

 

 

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