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notes: We will now demonstrate how we generate new Financial Periods.
Slide 2
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notes: We can generate new Financial Periods as required at any time, by
selecting "Generate New Periods" from the Period wizard.
Slide 3
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notes: We get some reminders from the system about Period Start Dates, Real
Periods, etc.
Slide 4
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notes: And we can choose to generate a single new Period, or 12 or 13. Most
commonly we choose the option to generate 13 Periods for a new Financial
year.
Slide 5
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notes: The system generates the Periods and they can now be found listed on
the Main Period record.
Slide 6
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notes:
Slide 7
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notes: The Main Period record is offered automatically, because this is
where we will adapt the Descriptions for thenew Periods, and if necessary, also the
start dates and 'real' status.
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notes: The New Periods will be found right at the end of the list of
Periods on the Main record, and we can start putting our Period
Descriptions here.
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notes: The system will automatically put the start dates for each new
Period based on a monthly cycle, but if it is not correct according to our
needs in any particular case, then we will change it.
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notes: All new Periods that have been generated will have a 'real' status
of 'y', and if any of these new Periods will be a 13th Period then we will
change that line as well.
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notes:
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notes:
Slide 13
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notes:
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notes:
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notes:
Slide 16
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notes: In this Company, the Financial Year end is at February, so after
this Period we will make a 13th Period.
Slide 17
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notes: And in a moment we will return to this line to change the 'real'
status for this 13th Period.
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notes:
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notes:
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notes:
Slide 21
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notes:
Slide 22
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notes: Now that we have completed the Period Descriptions, it is easy to
change the 'real' status for the 13th Period to 'n'.
Slide 23
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notes:
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notes:
Slide 25
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notes:
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notes:
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notes:
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notes:
Slide 29
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notes: Because of the 13th Period, in this case we have to perform some
Start Date changes as well. The 13th Period is usually indicated with a
single day, i.e. the last day of the 12th Period.
Slide 30
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notes:
Slide 31
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notes:
Slide 32
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notes: Now we have the situation that the following months are all out by a
month on their Starting Dates, so we just change them.
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notes:
Slide 34
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notes:
Slide 35
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notes:
Slide 36
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notes: The exercise is now completed. We have 13 new Periods, and all
Descriptions, Start Dates and 'real' statuses are correct, so we save the
Main Period record.